With so much going on in your studio, staff meetings can get lost.
Should you make time for a meeting with your teachers and staff? Perhaps things are running smoothly at your studio and you don’t see a need for such a meeting.
There are several reasons regular staff meetings can be a good idea for your studio, eight of which are pointed out in an article by Amy Castro. For starters, staff meetings keep everyone informed. It makes sure each teacher knows about changes to the studio, or that they are aware a workshop is coming in three weeks.
These meetings also allow for feedback. Castro shares, “When there’s a problem, staff talks to everyone, including clients and volunteers, about problems except the person with whom they have the problem. Set up correctly, feedback discussions within the team create opportunities to share issues and concerns directly with those involved and to work together to find solutions.”
While regularly scheduled meetings seem mundane, Damon Schechter found a weekly meeting/check-in is essential to a team being connected. Any longer than two weeks and he saw disconnection happen, as he shared in “How to Run a Staff Meeting.” So, setting time aside each week for a staff meeting can help your teachers flourish.
Here are three more tips on how to have a successful staff meeting:
Set a Clear Framework Before the Scheduled Time.
Do you have issues or upcoming offerings you want to go over? Draw up a rough outline of how the meeting will go. And stick to a similar structure each time. It will help keep the meeting short and to the point. In fact, “If you set goals for the meeting with your entire team, it then gives everyone a chance to pitch in. Plus, those who contribute ideas are more likely to participate and engage. Get everyone to voice his or her own thoughts, and write down every idea on a whiteboard,” shared Jason Shah in “5 Ways to Make Your Staff Meetings More Engaging.”
Meetings are for Discussion.
Yes, you have things you want to share and present as a studio owner. But, it’s essential to remember staff meetings are a time for feedback. “Generally speaking, meetings are boring and no one wants to simply be talked at. By contrast, the most productive meetings are those that are engaging and bring everyone into the discussion. As such, you should always strive to build genuine and organic involvement from your teammates,” wrote David Chait in “5 Tips for effective Team Meetings.”
Did you discuss a great idea for a system change in your studio? Follow up with the staff it will effect. Or did someone bring up a concern? Make sure you connect to let them know it wasn’t brushed under the rug. In “Seven Steps to Running the Most Effective Meetings Possible,” Neal Hartman suggested keeping a meeting memo. “Document the responsibilities given, tasks delegated, and any assigned deadlines. That way, everyone will be on the same page,” he wrote.