Everyone has thought “Why am I in this meeting?” at one time or another. And while meetings are essential to a cohesive and successful company, there are practices to be put in place to make sure meetings are effective and time-sensitive.
Here are a few tips to keep in mind when planning your next staff meetings to make sure they are being executed to their fullest potential:
Get the Right People to Attend
Your teachers don’t necessarily need to be at a meeting about front desk operations, and your front desk staff don’t need to attend a meeting about teaching etiquette. Think through who the meeting topic pertains to before making it mandatory for everyone at your studio. It will make meetings more effective and concise, without stealing the time of those who don’t need to be involved. You can always go over these smaller meetings quickly in a general staff meeting.
Just because you are the one who called the meeting with your staff doesn’t mean you already have all the information you need on the subject. This is a great way to record any questions or comments directed toward you and acknowledge later in a separate discussion with that person. Instead of relying on your memory, this is a way to make sure you aren’t forgetting anything.
Watch the Clock
Set a clear time frame for each meeting. This will help you stay on task and make sure each point is hit before you have to leave. It can be easy to get sidetracked into excessive side conversations. By only allowing the meeting to be a certain length will ensure key points are the main focus of the meeting.
Don’t Allow Distractions
Cell phones and other technology are great in certain instances, but allowing them at your meetings should be debated. The only reasons they should be out is to show examples of things you are discussing or to plan things in your calendar. If your staff are distracted by texts or social media, the chances of the meeting being a successful one is highly unlikely.